Privacy Statement

Last Updated: 22 May 2024

i3D.net B.V, and its affiliates (“i3D.net”, “we”, “our” or “us”) are committed to ensure that your privacy and personal data are protected.

This Privacy Statement explains how we collect, use, disclose and protect your personal data, and how to exercise your rights. This Privacy Statement applies to personal data that we collect through our website, including your account(s) on Admin Panel (One), or others (together, “Account(s)”) (collectively, “Website”), and personal data that we collect of our customers, suppliers, and other individuals through any other form of interaction whether online or offline. Whenever we collect your personal data, we will either provide you with a separate notice that will comply with relevant privacy and data protection laws, or we will refer you to this Privacy Statement.

Who Does i3D.net Collect Personal Data From?
We collect and process personal data of various categories of persons in order to function and to maintain a relationship with the people that we hold personal data about:

• Website visitors;
• Customers, Suppliers, Business Partners (and their employees);
• Employees, Contractors and Staff (and applicants / candidates);
• Other visitors and people we connect with for professional or social reasons.

• Enhancing our Services and user experience.
• Addressing your online queries, supplying requested details about our Services, processing and dispatching orders, fulfilling online marketing promotions, establishing approved links, and conducting market analysis.
• Periodically sending promotional emails regarding our Services, special offers or other information which we believe may be of interest to you, using the email address you provided.
• Contacting you via email, phone, or mail for market research purposes, in order to customize the Website to align with your interests; and
• Serving the specific purpose stated on forms on the Website.
  
  

• Identification data – such as your name, date of birth, photograph, CCTV, fingerprint. Any biometric information is collected and stored only when you become a customer who requires access to our datacentre(s).
• Contact details – such as business or delivery address, telephone/business email address, etc.
• Professional details – such as your job title/position, employer, company registration number, etc.
• Financial characteristics – such as account number and bank details, invoice address.
• National identifiers – such as tax ID and VAT number.
• Information relating to your (or your employer’s) history with us.
• Other information you choose to provide to us, for example the purpose of your visit if you visit one of our site locations.
• IP addresses or other information that we may collect from you if you visit our Website.
  
  

• For general business relationship management, including contract management and the delivery of Services.
• To manage daily business activities, such as drawing up and sending invoices, and executing payments.
• To manage handle any queries, complaints or claims relating to the services you provide to i3D.net or that i3D.net provides to you.
• For direct marketing, advertising, and public relations purposes, and to inform you about important developments within i3D.net.
• To allow us to improve our Services or develop new ones.
• To comply with laws and regulations, under judicial authorisation, or to exercise or defend the legal rights of i3D.net.
• To enhance business efficiency and/or enhance our Services.
• To conduct research and development with various i3D.net partners.
• To analyse the behaviour on our network to optimize the quality, stability, and security of our network so that we can guarantee our Acceptable Use Policy and Terms and Conditions.
• To investigate violations of law or breaches of other i3D.net policies, including the Acceptable Use Policy.
  
  

3. Employees, Contractors and Staff (and applicants / candidates)
For candidates during recruitment, we collect and process minimal personal data necessary for recruitment purposes. For successful candidates and employees, we collect, and process additional information needed for the purposes of carrying out to fulfil employment law obligations and exercising specific rights. Our Privacy Notice in our Employment Contracts clarifies to our employees how and why we use their personal information.

• Identification data – such as your name, date of birth, photograph.
• Contact details (including emergency contact details) – such as next of kin details, email address, contact phone number.
• Professional details – such as your job title/position, employer, company registration number, etc.
• Other information you choose to provide to us, e.g., the purpose of your visit if you visit one of our site locations.
  
  

• For the management of our guest list.
• For safety regulations and reasons related to emergency evacuations and roll call.
• Photos and video footage may be taken to document and promote our events, business and activities.
  
  

• Group Companies and Third-Party Providers: to our group companies, third party services providers and partners who provide data processing services to us (e.g., to support the delivery of, provide functionality on, or help to enhance the security of our Website), or who otherwise process personal data for purposes that are described in this Privacy Statement or notified to you when we collect your personal data.
• Legal Compliance: to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
• Business Transactions: to an actual or potential buyer (and its agents and advisers) in connection with any actual or proposed purchase, merger, or acquisition of any part of our business, provided that we inform the buyer it must use your personal data only for the purposes disclosed in this Privacy Statement.
• With Your Consent: to any other person with your consent to the disclosure.
  
  

Your personal data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country.
Specifically, i3D.net, our third-party service providers and partners operate around the world. This means that when we collect your personal data, we may process it in any of these countries. However, we have taken appropriate safeguards to require that your personal data will remain protected in accordance with this Privacy Statement. These include implementing Binding Corporate Rules and the European Commission’s Standard Contractual Clauses for transfers of personal data between our group companies, which require all group companies to protect personal data they process from the EEA in accordance with European Union data protection law.

How Long Does i3D.net keep your Personal Data?
We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a requested Service or to comply with legal obligations, including record-keeping requirements, tax reporting, or regulatory purposes).
After the retention period expires, your personal data will be securely deleted or anonymized, in line with our data retention policies and procedures, to prevent further processing, unless required by law or otherwise stated in this Privacy Statement. Please note that the retention periods are general guidelines, and the actual duration may vary based on specific circumstances and legal requirements.

Your Data Protection Rights and How to Exercise Them
If you are a resident of the European Economic Area, you have the following data protection rights:

• If you wish to access, correct, update or request deletion of your personal data, you can do so at any time by accessing your Account through our portal, which is a controlled environment. To do so, please see the Account Management page, in the “Account information” Section.
• In addition, you can object to processing of your personal data, ask us to restrict processing of your personal data or request portability of your personal data. Again, to do so, please see the Account Management page, in the “Account information” Section.
• You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. You also have the right to opt-out of the sharing of your personal data with our partners (except for subsidiaries and technical service providers) by adjusting the Cookie settings.
• Similarly, if we have collected and process your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
• You have the right to complain to a data protection authority about our collection and use of your personal data. For more information, please contact your local data protection authority (available here).
  We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

Security
The security of your personal data is very important to us. We use physical, electronic, and administrative safeguards designed to protect your personal data from loss, misuse, and unauthorized access, use, alteration, or disclosure. In doing so, we ensure that these measures are designated as an appropriate level of security within the meaning of the GDPR.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. [We urge you to take care when providing information in public areas of the Website like message boards, which any Website visitor can view.]

Contact Information
If you have any question or comment, including your rights of access and portability, to rectification, to object, to erasure, to withdraw your consent and to restriction of processing, please contact our Legal Department, or Security and Compliance Department, on +31 (0)10 890 00 70; or through privacy@i3d.net. In order to prevent abuse, we may ask you to identify yourself appropriately.

Changes to this Privacy Statement
i3D.net may update this Privacy Statement from time to time in response to changing legal, technical, or business developments. The most recent version will be posted on our website, and the date of the last update will be indicated at the beginning of the statement. Using our Services following such a change means that you accept any changes. Please check back frequently to see any updates or changes to our privacy notice.